The questions that steal an owner’s time
Who has paid? Which space is open? Where did that caller go? What changed when a customer moved? BayRoster keeps those answers in one operating view.
Feature record / engine v0.8.3Every claim below is something the software already does.
01 / Map
The map is drawn from your actual layout: buildings, drive lanes, numbered unit grids, fixed slips, and freeform outdoor rows.
Paid, due soon, overdue, and no-date states are calculated from dates and money. Nobody paints a space green by hand.
Narrow by occupancy, financial state, location type, renewal, or electric-reading attention without changing what the colors mean.
02 / Move
Move within an area immediately or cross into another area through a short transfer that confirms the date and rate. An occupied destination is refused.
Contact details, notes, payment history, and a named activity log remain with the customer. Returning renters reactivate rather than becoming duplicates.
03 / Money
Online billing ships off. When enabled, Stripe verifies card payments on the server. A clean whole-month match can update the customer and map; anything ambiguous waits for a human.
Run a paid-until date or track charges, payments, oldest-due-first allocation, running balances, and unapplied credit. Neither mode turns BayRoster into accounting software.
04 / Inquiries
Leads can be ranked, noted, followed up, closed without deletion, and converted into the customer record.
Priority, call notes, request, and status stay together instead of disappearing into texts and sticky notes.
The included public website can create an inquiry through a signed, replay-protected, one-way connection. It cannot reserve or convert a space.
Contact, asset, and start-date details already captured in the inquiry prefill the new customer flow.
05 / Data
Ordinary files, ordinary hosting, complete movement out.
No database server to administer. The records sit in plain files you can copy, export, and read yourself.
Every write completes safely and keeps timestamped backups. A damaged layout fails toward read-only.
Customers, assets, locations, and history export together and validate before an import writes anything.
Historical activity survives separately from the live operating files.
Written down here so you do not discover it three weeks into a setup.
BayRoster tracks occupancy and payment state. It does not open a gate, drive a keypad, or control a lock.
The ledger tracks what customers owe and pay. It does not do payroll, taxes, or replace bookkeeping software.
Storage is monthly or seasonal. Campgrounds use PineRoster, a separate product.
It is a website that works in a phone browser. There is nothing to install on every employee’s device.
Demo / published password
The live demo is the actual software with fictional data. Password: anytown-demo.
