Storable Easy → BayRoster / export brief
Start with Tenant Data
Tenant Data is the starting point. Rent and paid-to dates are useful, but they are not a complete account ledger.
Storable Easy was formerly Easy Storage Solutions. Use this guide beside your account. Review a small, anonymized sample before choosing a move date.
Find the reportOpen the report
Tenant Data, then a deliberate choice of export.
Reports → All Reports → Customer → Tenant Data
The official guide describes tenant contact details, unit information, rent and paid-to dates. Confirm the population and report options in your account.
Keep the CSV and a readable copy.
Storable Easy documents PDF and CSV output. Export CSV offers Tenant Data and Full Tenant Data. Keep the original download unchanged and give your working copy a dated name.
Decide whether you need Full Tenant Data.
Full Tenant Data adds more customer information, custom fields, tax-exempt status and profile notes. Neither export includes usernames, Social Security numbers, photo IDs or security questions and answers. Notes at the bottom of the account are excluded.
Ask separately for the account history and signed records you need to retain. Do not treat this contact-and-rental report as a backup of everything.
- Tenant Data CSV
- Field review
- BayRoster setup
A small file at the desk
Read a row before moving a roster.
This fictional excerpt uses field names documented by Storable Easy. It shows a subset, not a screenshot, a complete export or a guarantee of the exact CSV header spelling in your account.
| Unit | Customer Name | Rent Amount | Paid to Date | |
|---|---|---|---|---|
| A-014 | Robin Example | [email protected] | 80.00 | 2026-09-30 |
| RV-006 | Casey Sample | [email protected] | 65.00 | 2026-10-31 |
A rent amount is a recurring rate. A paid-to date is a date. Neither tells us an opening balance, deposit or complete payment history.
Receiving side / reviewed conversion
What each field can become.
BayRoster does not accept Tenant Data as a drop-in import. Its migration format needs connected customer, asset and location records. These are mapping decisions for the sample review.
| Source field or record | BayRoster destination | Before accepting it |
|---|---|---|
| Customer Name, Customer Address, Cell Phone, Phone, Email | Customer name and contact details | Resolve duplicates; choose the primary phone; keep multiple rentals attached to one customer. |
| Unit, Unit Type | Asset and assigned space | Build the property layout first. Map each vendor unit to the permanent BayRoster space identifier. |
| Move-in Date, Paid to Date | Reviewed location dates and paid-through date | Check date meaning and payment provenance. A date is not a transferred payment. |
| Rent Amount, Billing Date | Rate and billing setup review | Confirm billing rules separately; these fields do not establish the balance owed. |
Check the daily work before committing.
What you gain in BayRoster
A property map tied to customer and space records. A reviewed setup for the property you run. Your records remain ordinary files, with a CSV export for customers, assets and location history.
Read the current features and limits, then try the fictional demo.
What does not come across
No drop-in importer for these vendor reports. Balances, deposits and prepaid rent need separate financial reconciliation. Historical payments, charges and signed documents stay in your retained records. Active waitlist requests need separate inquiry setup; none of these are carried by the migration CSV.
Access-control connections, saved payment credentials and existing automated workflows do not move just because names and units do. Confirm each job before choosing BayRoster.
At your desk
One snapshot. One billing system.
Choose a cutoff you can reconcile.
Write down the date, time, timezone and report period. Keep original files untouched. If a report closes at the end of the previous day, list payments, move-ins and move-outs since that cutoff separately.
Compare both sets of records through a full billing month. Only one system should issue bills or collect money. Parallel checking must not mean duplicate billing.
Keep the evidence within reach.
Retain signed agreements, financial history, deposits, prepaid-rent records and attachments separately. Confirm your vendor's notice period and record-access window before ending service.
Tell renters where to pay only after the new instructions are confirmed. Saved cards and autopay permissions are not assumed to transfer.
- Write the snapshot date and the last transaction included.
- Match every occupied space to its renter; resolve duplicates.
- Reconcile unpaid balances, deposits and prepaid rent separately.
- Review an anonymized sample and agree on mapped fields and manual work.
- Set up the property layout, rates, payment account and renter instructions.
- Name the one billing authority; compare a full month before accepting the move.
Property: __________________ Cutoff: __________________ Checked by: __________________
Your browser's Print menu also works. Use Save as PDF for a copy.
Vendor documentation
Checked September 23, 2026. Account permissions and available report options can differ. The source describes fields; it does not publish a byte-for-byte CSV header contract.
- Storable Easy: The Tenant Data Report. Report route, formats, documented fields, Full Tenant Data and exclusions.
- Reports Overview. Tenant Data field labels and Rent Roll contents.